Our outsource service will relieve you of all the up-front cumbersome work to capture invoice data and reconcile supplier statements to the point where the anomalies can be managed.

Automated Invoice Processing (A-ip) Outsourcing

Our Data Capture service provides a managed invoice processing services from receipt, scanning, data capture and verification through to transfer of data into your ERP within 48hrs.

How it Works

1 We accept paper invoices, invoices emailed as PDF attachments and electronic invoice files via portal, invoicing networks or EDI.

2 We output a single file containing the invoice data/invoice image ready for transfer to your SAP system. Data can be transferred during agreed time periods or set to run continuously.

3 Our service includes the installation and configuration of SAP integration components to manage the invoices from receipt to posting on the ledgers.

4 The SAP integration modules handle matching, image archiving, auto-posting of compliant invoices, electronic workflow for queries and reporting.

5 The archive to store invoice images can be any SAP ArchiveLink certified archive. If you have no existing archive the SAP Content Server can be implemented as part of the service.

The result of our service is that you will effectively receive 100% electronic invoice data into your ERP system.

This will allow your AP Team to concentrate on managing exceptions, in your ERP system, without the time and hassle of scanning and managing scanned and emailed invoices from vendors

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Supplier Statement Reconciliation Outsourcing

Reconciling supplier accounts ensures supplier balances are accurate for financial reporting, It provides companies with an accurate view of their supplier liabilities, cash flow and the bottom line.

Reconciling statements are time-consuming. A statement from a single supplier can contain pages of lines and take many days to manually reconcile, often not a popular task in Accounts Payable. Communicating to suppliers to receive the statements in the correct possible format is also cumbersome – the baseline for a good reconciliation.

Our outsource service will relieve you of all the up-front cumbersome work to reconcile the statements to the point where the anomalies can be managed.

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